Training Team
Venue Administrator
To provide an efficient administration service to the Venue Training Team.
Key requirements
• Flexible and organised
• Ability to work within a team as well as on your own
• Good communication skills
• Initiative
• Understanding of the needs of Trainees and a concern for their welfare
• Computer and telephone skills (Administrative roles)
• You will also need to be available for work from February through to late August; however there may be some flexibility with dates if required.
Duties
To book overseas staff travel arrangements, includes use of internet. To ensure costs are kept within budget. To be responsible for keeping accurate records of all bookings made.
To collate, check and summarise all paperwork and submit to deadlines.
To plan / organise accommodation and training groups per course.
To be involved in the registration of NVQ candidates, ensuring that all required documentation is completed to standard.
To carry out full stock checks on stationery, monitor stocks and place order as necessary.
To communicate effectively with:
Colleagues
Venue staff
Overseas Managers
Various Holidaybreak Departments.
To be proficient in the use of all office equipment including:Telephone / answer phoneFax machineComputer packages (including word, excel, outlook, access database)
To maintain an effective filing system and to update records on a regular basis.
To be able to deal effectively and efficiently with queries and correspondence.
To provide pastoral care and welfare for trainees.
To carry out ad-hoc tasks as requested by the Overseas Training Manager.
To remain professional and set an example at all times, following the Training Team Code of Conduct.
